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Campus notifications

COVID-19 Information

CMU-Q is continuously monitoring the changing COVID-19 situation and we are working hard to plan for different contingencies ensuring the health and safety of our community.

Please bookmark this page for updates on health and safety, academic and business operations.

Latest Updates
Qatar’s response to the COVID-19 outbreak continues in order to effectively prevent the spread of the infection. In light of this:
  • The Ministry of Education and Higher Education has decided to move to the remote learning model for all students in Qatar, including universities starting April 4, 2021.  CMU-Q classes will move to remote instruction for the rest of the semester.
  • Please remember that we have protocols in place to ensure everyone remains as safe as possible. Before you return to campus, please visit www.qatar.cmu.edu/alert/returntocampus so you will be prepared for the health and safety guidelines on campus.
  • The Government Communications Office has announced an automatic exceptional entry permit service for residents departing and returning to Qatar. Learn more.
  • Residents can register for the vaccination program through the Ministry of Public Health.
  • Prior to bringing a visitor into the building you must read and follow the instructions found in the Guidelines for Hosting Campus Visitors.

 

Earlier Announcements:

  • The State of Qatar has announced a phased approach on lifting restrictions put in place during the pandemic. To learn more, visit here.
  • All citizens and residents are obligated to install the coronavirus tracking app Ehteraz when outside of the home and show upon request when entering shopping malls, hospitals and other locations.
  • Face masks are required when outside of the home, with the exception of exercising and driving alone in your car.
  • A reminder that if you are planning to travel, please contact Human Resources. For staff, please also contact your supervisor. Faculty members should notify both Dean Selma and your associate area head.
  • Qatar Foundation has begun to reopen community facilities and activities at Education City to the public. Updates can be found here.

The Qatar Ministry of Public Health is updating the public regularly on COVID-19, as well as the measures Qatar is taking to protect the community.

CMU-Q Community Resources

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Faculty

Spring semester teaching:

  • We are planning for the semester to unfold in the hybrid in-person + remote mode.
  • We have certain protocols in place to ensure that our building remains as safe as possible. Please check the return to campus page for updates.

Resources:

 Canvas remote teaching and learning course: https://canvas.cmu.edu/courses/14692/

If you have questions:

Staff

Building access: 

  • We are planning for the semester to unfold in the hybrid in-person + remote mode.
  • We have certain protocols in place to ensure that our building remains as safe as possible. Please check the return to campus page for updates.

Responsibilities for employees working remotely:

  • We trust that you will conduct your work to the same professional, technical and ethical standards as you do within the CMU-Q building. You remain bound by all policies and procedures of Carnegie Mellon University and your respective department.
  • During your normal work hours, be in regular communication with your supervisor and respond in a timely manner to all emails, messages or phone calls.
  • If illness or other issues cause you to miss work, please notify your supervisor within the first hour of your scheduled work day.
  • Non-exempt employees may work overtime hours (beyond 37.5 hours per week) only with express permission from the Chief Operations Officer. If you receive permission to work overtime, you must continue to record your worked hours in the Workday system.
  • You must ensure that university information is handled securely. If you have any questions about information security please contact helpcenter@qatar.cmu.edu.

 

If you have questions:

Students

  • We are planning for the semester to unfold in the hybrid in-person + remote mode.
  • We have certain protocols in place to ensure that our building remains as safe as possible. Please check the return to campus page for updates.
  • Contact Renee Camerlengo and your professors: communication with the university is key right now, and we need to know where you are to best support you.
  • Consider travel restrictions: each day, international travel restrictions are changing.

If you have questions:

 

Parents and Family Members

We would like to assure you that the faculty and staff of CMU-Q are here to help all students through this challenging time. These are extraordinary and worrying circumstances for the students and we encourage them to reach out if they need help or support. We thank you for the important support role you play, especially during this time.

  • CMU-Q will begin its spring semester on January 17,2021.
  • Our plan is to deliver the spring semester in a hybrid in-person + remote mode.
  • Tools used for online course delivery include Zoom and Canvas, and students are encouraged to learn more about these tools through open instructional video modules that we have created.
  • We strongly urge students to remain in close contact with their faculty members, who will provide specific information about courses.
  • Qatar Foundation has made arrangements for students in living in the dorms, including food services and technology requirements for online learning.

Please do not hesitate to contact Renee Camerlengo, associate dean of student affairs and international education, if you have any questions.

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Travel Information

  • The Government Communications Office has recently announced an automatic exceptional entry permit service for residents departing and returning to Qatar. Learn more.
  • Please contact HR Director Taher Gaedi for information related to entry requirements.
  • In planning your personal travel, we strongly advise that you review your plans against the latest information.
  • State of Qatar updates
  • Qatar Airways: updates on service and entry restrictions

For additional questions, contact:

Prevention and well-being

If you feel you are developing signs of respiratory infection (especially fever and cough), please call the Ministry of Public Health hotline at 16000 for guidance.

Social Distancing Guidelines

Every individual has an important role to play to protect from the spread of the novel coronavirus (COVID-19). Social distancing is an evidence-based public health practice to mitigate the spread of viruses.

Here are some guidelines to follow:

  • Wear a mask over your mouth and nose when you are in public.
  • Practice good personal health by washing your hands often with soap and hot water for 20 seconds, and make sure you wash your thumbs, wrists and in-between your fingers. This is the best defense against the spread of all viruses.
  • Cover your cough/sneeze with a tissue or the crook of your arm, and then promptly wash your hands or use hand sanitizer if soap and water is not available.
  • Keep six feet (2 meters) of distance between you and others.
  • Food should be individually wrapped and should not be openly shared (for example, foods like pizza, chips or dip).
  • Keep your areas clean and free of clutter. This includes both residence, recreation and professional spaces.

See additional guidance from the Centers for Disease Control and Prevention on preventing COVID-19 spread in communities.

Reliable sources to learn more about COVID-19:

Each of us is feeling worry and uncertainty—this pandemic affects all of our friends and families all over the world. Please remember that we are a community, and do not hesitate to reach out to one another for support.

Employees (faculty and staff) and their household members have access to the Employee Assistance Program (EAP), a CMU-sponsored program that provides support, resources and information for personal and work-life issues. The EAP provider is LifeSolutions. All EAP services are confidential and provided at no cost.

Students:  Counseling and Psychological Services (CAPS-Q) will continue to provide support for your well-being. Please email Atorina Benjamin to schedule a Zoom session.

Please reach out to Health and Wellness for any health-related guidance.

Faculty: If you have concerns related to the mental health and well-being of one of your students, please do not hesitate to contact our psychologist, Atorina Benjamin, for consultation and support.

Qatar Health Resources

QF Primary Health Care Center

The QF Primary Health Care Center (QF-PHCC) is activating telemedicine consultations, where appointments with patients will be conducted via phone. This measure is being taken in the interests of the safety and wellbeing of patients and to avoid the need for them to attend QF-PHCC in person, while ensuring the continuity of health care services.

Contact QF-PHCC to book an appointment:
Phone: 4454 1240 or 4454 1244
Email: qfphcc@qf.org.qa

Patients will be advised of a timing for their telemedicine consultation and the arrangements for conducting it. Patients should ensure they are available at their confirmed consultation time, and will be called by the physician at this time.

Following the consultation, QF-PHCC will arrange for any medication to be dispensed from its pharmacy. Patients should call QF-PHCC reception to confirm the time at which they will be arriving to collect their medication.

Students living in the male and female residence halls

Registered nurses are available:
Sunday through Thursday: 6:30 p.m. to 7:00 a.m.
Friday and Saturday: 24 hours

If you think you have COVID-19

If you think you have been exposed to the coronavirus (COVID-19) and develop a fever and symptoms of respiratory illness, such as cough or difficulty breathing, you can direct any questions to the QF-PHCC or your primary care provider, the nurses within the residence halls, or call the 24/7 hotline at 16000.

Symptoms for coronaviruses may include:

  • Fever
  • Cough
  • Shortness of Breath
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2020 Fall Semester

Dear CMU-Q students and families,

I hope you are all well and getting some rest this summer.

Due to the pandemic, this fall semester will look different from other years. We have spent the last few weeks weighing several factors about how to resume classes in August. Ultimately, we have two priorities: to ensure the health and safety of our community, and to provide an exceptional education for our students.

CMU-Q will begin its fall semester as planned on August 23. After much consideration, we have decided to begin the Fall 2020 semester in online mode. While some pandemic restrictions are beginning to lift in Qatar, it is necessary that we take a cautious approach to resuming classes and work in the building.

When it is safe to do so, we will shift into a hybrid mode, with classes held partially in-person. We will continue to update you on a possible timeline for the start of hybrid mode. Please note that even though the in-person option will be available for many classes at that time, for most classes you can still study remotely if you choose.

We understand that remote learning can be challenging. Over the next two months, the faculty and teaching support staff will adapt the fall courses to ensure you can understand the material, grow as a student, and have a positive learning experience.

If you a student currently out of the country, please check for an email from associate dean of student affairs and international education, Renee Camerlengo, regarding Qatar’s entry pre-approval requirements.

Please know that we are committed to supporting you in every way possible during this unprecedented time.  You will be hearing more from Renee Camerlengo who will be in touch with you soon with more details about the 2020-21 academic year. In the meantime, please do not hesitate to contact us if you have any questions or concern.

Kind regards,

Michael Trick
Dean

Fall Semester Planning

Dear CMU-Q students and families,

I hope you are doing well and staying safe.

As August approaches, I would like to update you on how we anticipate our fall semester will unfold.

We will start the semester on time on August 23, with nearly all classes in remote only mode. There are a few courses that will begin the year in hybrid mode, meaning students will have the option to attend in person or remotely. These courses are mainly biology and introductory computer science courses. If you are registered in one of these courses, we will contact you with the details.

For most courses, you will begin in remote only mode. Our faculty members have been working all summer to design their courses for this way of teaching. We have been working closely with the Eberly Center of Teaching Excellence and Educational Innovation at our main campus to learn how to harness the digital tools we have to give you the best learning experience. I am confident that you will be able to learn, connect with your fellow students and professors, and access learning resources. Please reach out to your professors, course assistants, the Academic Resource Center, or Student Affairs if you have any questions.

Please understand that the pandemic response is developing and may change. That said, our plan now is to teach remotely until the fall semester break, which begins October 11.  When the fall break is over on October 18, we plan to move to a hybrid teaching mode which means that there will be an option to attend class in person. We are following the guidelines set by the Qatar government and Qatar Foundation to ensure our building is safe and we have the proper protocols in place for students, staff and faculty members to wear masks, have access to hand sanitizer and maintain social distance.

We encourage you to attend your courses in person if it is possible; however, students who are unable to attend in person will be allowed to continue taking their courses remotely after the fall break. We will communicate with you by August 23 which courses will offer the opportunity for in-person attendance. Please be assured that your professors are designing their courses so you will have an engaging experience, regardless if you are learning remotely or in person. Our IT department is equipping the classrooms with the technology for remote students to fully participate and engage with the class. Please watch your inbox for more details, including specifics on how your courses will be delivered.

We are planning for final examinations to take place in person in our building. If you have elected not to travel or have circumstances that prevent you from being in our building, we will accommodate you with virtual or alternative modes of examinations.

As we re-open the building, we hope to find ways for students to have increased, more flexible access. That said, we anticipate there will be only measured access to the building for the entire semester. We will provide updates on any additional access for non-academic activities as the semester unfolds.

As always, I encourage you to reach out with any questions or concerns you may have. We are preparing a Frequently Asked Questions (FAQ) page on the student resource site, Scotty, where you will find many of the details about the fall semester. This will be posted next week.

Although we face many uncertainties right now, both as individuals and as a community, together we will move through these challenging times. We are excited to welcome you to the new academic year ahead and I wish you a safe, healthy and restful last few weeks of summer break.

Kind regards and Eid Mubarak,

Michael Trick
Dean
Carnegie Mellon University in Qatar

Returning to campus guidelines

Dear CMU-Q students and families,

It was my pleasure to welcome you all to the new academic year last week and I hope you are doing well.

As you know, most classes are online to start, with some select groups who have access to the building. We are taking a very cautious approach to re-opening in-person classes. Our hope is that if we go back thoughtfully and slowly, we can protect the health and safety of our community, including those who must be in the building.

We are posting guidelines for your return to campus on Scotty: Return to Campus Guidelines for Students. The guidelines include proposed dates for different groups to return, but please understand that these are tentative dates that will likely shift. This situation is fluid, and we will be adjusting our re-opening timeline as the semester unfolds.

When you are designated to return, we have certain protocols in place to ensure that our building remains as safe as possible. These protocols are outlined in the guidelines as well and reminders will be posted in the building.

I want to thank everyone in advance for following these protocols and being patient with the process. This is a new experience for all of us, but I know with the support of our faculty, students, and staff, we will get through it together.

Kind regards,

Michael Trick

Dean

Carnegie Mellon University in Qatar

Spring calendar revision

Dear CMU-Q faculty, staff and students,

We have settled into the new academic year, and I would like to commend everyone for your patience and cooperation.

On September 10, Provost Jim Garrett announced a revision to Pittsburgh’s academic calendar for the spring 2021 semester. Spring classes on the main campus will now begin on February 1, 2021. Although we set our own calendar at CMU-Q, we do try to align ourselves with both CMU in Pittsburgh and our Education City partner universities. Therefore, we have decided to revise our spring semester academic calendar so we are more closely synchronized with both CMU and Education City.

CMU-Q will soon be issuing a revised calendar for the spring semester. We are still finalizing the details of the semester, but I can share with you now that classes will begin on January 17, 2021.

We hope that announcing this new start date now will help you to plan for your winter break, especially if you plan to travel and will need extra time for the return-to-Qatar process.

In the coming weeks, we will also share with you the dates of spring break, exam week, and the end of term, as well as the mode of instruction for spring classes, and the start of summer term.

I hope each of you and your families are doing well and staying healthy.

Kind regards,

Michael Trick
Dean

Plans for spring semester

Dear CMU-Q students and family members,

As we head into the final stretch of the semester, I would like to say once again that I am so proud of how you are adapting to new ways of learning and coming together as a community to support one another.

I want to thank each of you who has shared your thoughts, concerns and ideas with us during this semester. In particular, the feedback we have received from Student Majlis, the Students’ Academic Council, and those who attended the townhall with Dean Selma has been exceptionally helpful.

There were a few themes that emerged from our discussions that we would like to address.

  • You have expressed to us that the additional rest day we introduced in the fall semester was very useful. We have added one more in the spring semester in April.
  • We have extended the winter break by one week, with classes now starting January 17. You expressed that you would like to keep spring break, and we have done that.
  • You told us that you are missing in-person instruction and time in the building with your friends, professors, and classmates. In the spring semester, many courses will have a regular in-person element. As well, we intend to incrementally—and safely—increase the number of community members that are in the building as the pandemic restrictions allow.
  • Some students are not able to attend in-person classes for a variety of reasons. We will be keeping the option for you to study remotely during the spring semester.

Students, I urge you to take part in the in-building experiences your professors are preparing for the spring term. Teams of staff and faculty have done a remarkable and thorough job preparing the building to resume in-person classes. These safety measures mean that we can begin to return to normal, to mediate the risk of infection, and to provide a better learning experience for you.

Learning in the building in this environment is different, and we all need to work at adapting. To create a meaningful educational experience in the building, we need you to participate and contribute. You will be enriching your experience, and also the experience of your classmates. We are one community, and we are stronger when we work together.

I wish you the very best as you finish this semester. Over the winter break, please take time to rest and recover. Spend (safe and healthy) time with friends and family, and laugh, relax and enjoy your time off.

Kind regards,

Michael Trick
Dean